Sync eMail/Calendar to an iPhone/iPad using WashougalSD.org account

Using the new WashougalSD.org e-mail and calendar with an iPhone/iPad/iPod touch

(download a set of these directions with appropriate screenshots here)

AFTER you start using the new WashougalSD.org e-mail and the Google Calendar that goes with it, you can optionally use “Sync” to receive e-mail and calendar items from Google on your iPhone, iPad, or other iOS device.  A set of similar directions are available for Android based devices at this address: 
http://www.google.com/apps/intl/en/business/mobile.html

Follow the steps below to setup Google Sync on your iPhone, iPad, or iPod Touch.

You MUST sync your phone to your computer using the cable before starting this, so that if you lose data, you can recover it!

Requirements and Backing Up Data

1. Google Sync is only supported on Apple iOS versions 3.0 and above. You can check your current version by going to Settings > General > About > Version. If you're running an iOS before 3.0, upgrade to the latest iOS on Apple's site: http://www.apple.com/ios/ before setting up Google Sync.

2. Perform a sync with iTunes to ensure that Contacts and Calendars from your iOS device are backed up to your computer. Learn more about backing up your Contacts and Calendars.

3. We use Google Apps, so you can take advantage of this feature. Note that after you set up Google Sync, your administrator (Les) may also implement additional device management capabilities (such as remote wipe of District data created by Sync, or password requirements.  These would not be implemented without approval from the Superintendent or School Board.). Click to learn more or contact your administrator (Les).

4. You need to understand “Push” Technology, and know whether you are charged for data usage “over the air”.  If you have a limited data plan, you may want to restrict Google Sync from updating when you are not on a wireless network so it doesn’t count against your data plan.  The Washougal School District will not be responsible for data charges incurred from using these directions and enabling downloading of messages or calendar events.  

You have to log into your WashougalSD.org account at least once from a computer BEFORE you set this up

Getting Started

1. Open the Settings application on your device's home screen.

2. Open Mail, Contacts, Calendars.

3. Press Add Account....

4. Select Microsoft Exchange. iOS 4.0+ allows multiple Exchange accounts. (However, if you're on a device that doesn't let you add a second account, you could also use CalDAV to sync Google Calendar and IMAP to sync Gmail.)

Enter Account Info

5. In the Email field, enter your full NEW WSD Account email address ending in @washougalsd.org.

6. Leave the Domain field blank.

7. Enter your full Google Account email address as the Username.

8. Enter your Google Account password as the Password.

Notes about passwords:

Be sure that you have a strong password for your Google Account.

You have to log into your WashougalSD.org account at least once BEFORE you set this up

If you see an error message saying "Invalid Password", you may need to unlock your account by solving a short CAPTCHA. Go to https://www.google.com/accounts/UnlockCaptcha.

If you are a 2-step verification user, please use an application-specific password instead of your regular password in this field.

9. Tap Next at the top of your screen.

9a. Choose Cancel if the Unable to Verify Certificate dialog appears.

10. When the new Server field appears, enter m.google.com.

11. Press Next at the top of your screen again.

Enable Mail and Calendar

12. Select the Google services (Mail, Calendar, and Contacts) you want to sync. To receive and respond to meeting requests on your device, both Mail and Calendar need to be turned on, and New Invitations needs to be enabled in your Google Calendar settings.

To enable New Invitations, sign in to your Google Calendar using the web browser on your phone or computer. Go to Calendar Settings > Calendars > Click on the Notifications for the calendar you want to sync. Under Email check New Invitations (and any of the other Invitation settings you want enabled), and click Save.

13. Unless you want to delete all the existing Contacts and Calendars on your phone, select the Keep on my iPhone (or iPad or iPod touch) option when prompted. This will also allow you to keep syncing with your computer via iTunes.

If you want to sync only the My Contacts group, you must choose to Delete Existing Contacts during the Google Sync install when prompted. If you choose to keep existing contacts, it will sync the contents of the All Contacts group instead. If there are no contacts on your phone, the latter will happen -- the contents of your All Contacts group will be synced.

You've set up Google Sync! Synchronization will begin automatically if you have Push enabled on your device. You can also open the Mail, Calendar, or Contacts app and wait a few seconds to start a sync.

Next see Using Google Sync with iOS Calendar.

Experiencing setup or sync issues? See the Known Issues page.

If you add calendars in Google Calendar after doing these directions, you will have to open Safari on your phone, and go to m.Google.com, then press Sync to choose to sync the new calendars.

(these directions are modifications of directions provided by google at www.google.com/mobile/sync/)